Knowing what to do to stay on top of your to-do list doesn’t always mean you know how to do it. Here are some tools that can help you manage your time and stay on schedule so your real estate business can succeed.


Keeping a calendar of important events, meetings, and deadlines can help ensure they don’t slip through the cracks. Google Calendar is a free calendar that allows you to create custom, shareable calendars so that you can allow your partner, assistant, or clients to see what you have going on that is relevant to them.

Smart Watch

Once your phone is in your hand, it’s easy to get sucked down a rabbit hole and off task. Smart watches are a great way to access important notifications and alerts as they come in without actually picking up your phone, thereby allowing you to stay more focused without missing out on new leads or client updates.


If you’re using time blocking, setting some start and end times and enforcing them with alarms can be a good way to keep you on track.


If you like to keep track of your calendar the old fashioned way, don’t underestimate the value of a planner. You can find a wide range of options online or in your local office supply store. If you like the idea of a planner, but want to go digital, a planner app is a great option.

Google Keep

Another invaluable tool you can use to keep track of tasks and your progress completing them is Google Keep. This sticky-note inspired program allows you to make lists and notes and auto-sync them so you can access them through any of your devices. Google Keep also has a location-based reminder feature which you can enable to remind you of tasks you wanted to do when you get home, to the office, or at a certain property.

Task-Sharing Tools

Task-sharing tools, like Trello are great time-savers if you’re part of a team. These programs allow you to assign tasks to other members of your team as well as keep them updated on what you’re working on. This saves time as you and your team don’t need to keep following up via phone and email.

Automated Social Posts

Creating an active social media presence is one of the most important steps to building your brand online. However, most real estate agents don’t have time to get online and post fresh content several times a day. That’s where an automated posting process comes into play. Choose a social media automation tool that works with your social media sites or hire someone who can help you manage your social accounts, like the Social Fuel team. Learn more here.

For more information on time management, check out this post on time management strategies: Get Your Calendar Under Control.